Free Time Card Calculator
Use our timesheet calculator to work out a total of your weekly timecard hours, overtime, and pay in decimal format for payroll.
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What Is a Time Card Calculator?
A time card calculator is a tool that provides a sum of your daily and weekly work hours.
While this is possible in Excel, creating your own formulas can be time-consuming and unreliable. A time clock calculator makes this process more straightforward, efficient, and accurate. You simply enter the start and end time of your employee’s work day, specify the pay rate, and the work hours calculator does all the rest.
This tool can also include lunch break time and automatically deduct it from the total worked hours. If you allow overtime in your business, time clock calculators can also automatically take the overtime rate into account.
Time card calculators are often built into software such as employee time clock apps.
How Do You Use This Free Time Card Calculator?
We designed our free time card calculator to make it as simple as possible for you to accurately calculate your employees’ work hours in time for payroll.
Follow these simple steps to make the most of our timesheet calculator.
How to Calculate Your Work Hours?
Firstly, select whether you want to calculate your employee’s work hours over the last week or the last two weeks. From here, you can set:
- Daily overtime: After how many hours per day the calculator will switch to the overtime rate.
- Weekly overtime: After how many hours per week the calculator will switch to the overtime rate.
- Pay rate: The amount that workers are paid per hour.
- Type of workweek: If employees work 7 days per week or 5 days per week.
- Overtime multiplier: The rate at which standard pay is multiplied to calculate overtime pay.
Next, enter the start and end times of the employee’s work day for the week and the time that was spent on each lunch break. If you don’t deduct your employees’ lunch breaks from their pay, leave the lunch break field empty.
Just like that, the tool will calculate the total number of worked hours and minutes for you and automatically deduct the break time from your total.
Download or Print the Final Calculations
After you’ve entered all the hours and you’re satisfied with the calculations, you can download the table either as a PDF or as a CSV file.
Simply click on the downward arrow at the top of the calculator, enter your email address, select your desired file type, and click download.
To print your table, click on the printer icon at the top of the calculator.
FAQs
While there are various tools you can use to calculate hours worked (including hours calculators), they all follow similar steps. In short, you need to:
- Record the start and end times of each job or workday.
- Convert the start and end times to a 24-hour format (military time). To do this, add 12 to the afternoon hours (morning hours stay the same). There’s no need to use am or pm as morning/night times will differ. For example, 6 am will become 06:00 hours, while 3 pm will become 15:00.
- Subtract the start time from the end time to get your hours worked, and also subtract any unpaid breaks.
- Convert your minutes into the decimal format by dividing them by 60. For example, 6:15 represents 6 hours and 15 minutes. Divide the 15 minutes by 60, and you’ll get 0.25. In this case, the .25 represents 25% of an hour. So 6:15 becomes 6.25.
- Add up the total hours for the entire pay period.